The NYC Notary and Apostille Authority Specializing in Remote & Mobile Notarizations in Manhattan & NYC Birth & Death Certificate Apostilles

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You can email or call us, Monday through Friday 8:30 AM to 7:00 PM, with your NY notary and apostille project and location details and to make an appointment, at:

manhattanmobilenotary@gmail.com

or

917-693-3692

For international calls, our WhatsApp number is +1-917-693-3692.

SERVICE UPDATE (text in red): We are providing 3 types of service at this time: Manhattan mobile notary service, remote notarizations for signers in NY State, and NY apostille service through Albany.

1) We are providing mobile notary housecall and officecall service in Manhattan’s Union Square, Soho, the East, West and Greenwich Village, Chelsea, Flatiron, Murray Hill, Midtown West, the Upper East Side (to First Avenue) and the Upper West Side, Tribeca and the Financial District, from 10001, 10002 and 10003…to 10011, 10012, and 10013…to 10014, 10016 and 10018…to 10022, 10023 and 10024 and those areas in-between. We provide the mobile notary service at your home or office, at a nearby Fedex, a large nearby ATM lobby, or an atrium from 9:00 AM to 4:00 PM, M-F. All of our notaries have been fully vaccinated and wear masks.

The only type of document package we are not notarizing at this time are closing documents and estate planning documents because of the time involved and/or the number of people involved in completing the signing, notarizations and witnessing. We are do not notarize I-9 forms. 

You would need to have a government-issued photo ID (that includes the name shown on the document), a pen and a mask. 

We will keep an 8-10′ distance between us and will approach the signing area one at a time. (Fees are listed under Pricing and Payment at top of the homepage of this site or by clicking here.) 

2) Remote NY notarizations, through May 16, 2021 (per a New York State temporary Executive Order), are available as long as the signer is physically in New York State. If the signer is in a county other than New York County (Manhattan), we will need to note the signer’s county near the notary section of the document, along with the fact the notary was in New York County, and that it was notarized pursuant to NYS Executive Order 202.7.

The steps for the notarization include seeing your document via email before an appointment is made (to review the document’s notary section and any elements that could present problems when scanned), setting up a videochat through FaceTime, Zoom or WhatsApp, having the signer show photo ID and then the signer either digitally signing the document in front of the notary or printing the document and traditionally signing it in front of the notary.

You would then email the signed document to us (which would require that it be scanned if traditionally signed, preferably on a flatbed scanner, without any shadows or grey areas from a phone photo). We would then print, notarize and scan the signed document and email it back to you. If you want the original notarization sent to you, we can also FedEx that to you if signed digitally. If your receiving authority also requires that your signature be an original, you would have to FedEx the document (that you have traditionally signed on the videochat) to us to notarize, so both your signature and the notarization are originals. The fees for all these options are listed in the “Pricing and Payment” section located at the top of this page or click here.  

3) We are still awaiting the opening of the NYS Manhattan office of the State Department that issues Apostilles, but we can obtain apostilles for you from Albany, NY if you have some flexibility with your timeframe. The complete processing time can take about 3 to 3-1/2 weeks after your document is reviewed and notarized, not including shipping back to you. We are mainly focusing on NYC birth certificates and death certificates that have NYC letters of exemplifications, but can apostille some other documents as well.

Manhattan Mobile Notary & Apostille Service is the New York City authority on notarizing your important documents and obtaining any required NY State Apostilles for your foreign-bound documents (please also see below for certifying copies of documents as a true copy by an attorney and the pricing on our Pricing page).

We are the original Manhattan Mobile Notary (formerly “Mike’s Manhattan Mobile Notary”) and we pride ourselves on the experience, expertise and unmatched reliability we bring to our clients, all at a reasonable rate (click here for our fees and payment methods: Pricing and Payment section.) Our Manhattan-based mobile notaries professionally notarize the full spectrum of corporate and personal documents and, in addition to obtaining NY Apostilles for notarized documents being used in other countries, we can obtain California and US Apostilles and Certifications, as well as Delaware Apostilles and Certifications of Delaware corporate documents. 

For our notary and apostille service, we will travel to you. 

We have provided New York, NY with knowledgeable New York State-licensed traveling notaries commissioned in New York County (Manhattan) for over 17 years.

We provide in-depth experience notarizing every type of corporate and personal document…from affidavits, corporate agreements and commercial office leases to consent forms, power-of-attorney documents and prenup agreements…plus trusts, will affidavits and other estate planning documents. 

We provide notarizations and apostille services for individuals and for corporate clients (from ABC to ZocDocs) and obtain NY apostilles for long-form NYC birth certificates, death certificates and extended marriage certificates and NY State Certificate of Incorporation documents, as well as power-of-attorney documents and self-attesting statements about your ID and proof of address copies (see our FAQ section for notarizing ID copies at the top of this homepage or click here). We prefer to perform the notarizations ourselves for apostille documents whenever possible as they are heavily scrutinized by the County Clerk.

A FEW DOCUMENTS WE CANNOT NOTARIZE:

  • I-9 Forms (it requires that we sign a statement that we are not authorized to sign)
  • Just the signature page of a document without the rest of the document present.
  • Documents that have incomplete sections, blank spaces or blank lines anywhere above your signature area that are not marked as a separate “Office Use Only” section, crossed out or filled in with N/A. We are notarizing you signing a statement of some kind, so the statement cannot be incomplete (even though someone has assured you that they can “fill it in later” and “we’ve done it this way for years.”)

For clients requiring a NY apostille (the NY government’s certification of the signatures of certain types of documents being used in other, apostille-member countries), we can also meet at our Manhattan office at 246 Fifth Avenue (at 28th St.) to start the process for Apostille projects (Apostille office visits by appointment only (once the pandemic is over). Walk-ins or notary-only appointments are not available. Please do not ship documents to this address as we have a separate shipping address).

Check the NY Apostilles link at the top of this page for information about the NY Apostille process (or click here) and see how you can take advantage of our in-depth experience obtaining apostilles for ALL apostille countries across the globe…from Argentina, Brazil, Colombia and the Dominican Republic to France, Italy, Russia and South Korea, and everywhere in between. 


DOCUMENT REVIEW:
It is always safest if we can at least see the unsigned signature/title (if applicable)/printed name area and notary section of the document by email to see what we’re dealing with before we arrive. We find a large number of errors in the signature area and notary statement (or see no notary statement*), inconsistencies in the spelling of names, as well as extra signature lines for third party witnesses and inadequate spacing for our notary stamps or information being inserted.

*Documents being notarized require a “notary acknowledgment” or “notary jurat” under or next to the unsigned signature area…or you or the receiving authority would need to advise us on which NY notary statement to add to your document in the white space or as an attached page.

PRICING: Click on the Pricing & Payment tab at the top left corner of this homepage for notary and apostille fees and payment methods (or here) and the Coverage and Hours section at the bottom of the page for details about the areas we provide NYC notary and apostille services. For foreign-bound documents, you’ll find information regarding our NY apostille service at the Apostille tab.

REQUIREMENTS: It is also important that you take a couple of minutes to click on the Requirements tab at the top of this page (or here) and review the applicable areas before we set up an appointment. We may want to quickly go over the document title and certain parts of the document before the document or the unsigned signature page/notary section is emailed/texted to us to review (preferably with the complete document in front of you) to confirm some of the details and make sure we can assist you.

PRINTING: If you give us a little notice (either the day before, early enough before we are on the road or enough time to stop at a FedEx/Kinkos or Staples), we can also print your documents for you. See Pricing Section.

KEY DETAILS: When communicating your project details, we will eventually need your name, phone number, address (with company name, suite or apartment number), notarization details (especially the number of signers and number of notarizations per signer in total), and requested or required time window or deadline.

NOTE: Please note that whoever is being notarized must bepresent with a valid photo ID and, in most cases, needs to sign in front of the notary as well. Some types of NYC notarizations allow the signer(s) to sign in advance, but they still need to be present.

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RESTRICTIONS: The notary needs to establish that the person being notarized understands what he or she is signing and we cannot notarize anyone with dementia or Alzheimer’s. The notary also needs to be able to communicate with the signer directly (without a translator). In addition, if there is a “witness” signature line included on your document (possibly requiring a witness separate from the notary), please be sure to mention that to us (and to check with the person who sent you the document whether the notary can be a witness. If we are notarizing the witness, we definitely cannot be one of the witnesses).

OBTAINING CERTIFIED MARRIAGE CERTIFICATE FOR YOU:

The first step in this process is to get a Third Party Authorization Letter filled out (dated at top with same day as notarization), signed by you and notarized, so we can obtain the certified marriage certificate on your behalf. We would need to send you a sample letter and provide you with the names you would be authorizing before you sign the letter in front of the notary. You can have us meet you at the location of your choice in Manhattan to notarize you or you can have a notary in your area do it. If doing it with a notary in your area, we would need to see the notarized letter by email before you send it to us as a large percentage are done incorrectly. It is usually safer to have us notarize the letter since we know what has to be done to be accepted. Please see our notary fees at top of this page.  Sidenote: We once had a client get somewhat insulted by having to show us the final notarized letter as “he knew how to get a document notarized,” but the notary actually wrote in his notary commission expiration date as the date of the notarization, so it had to be re-notarized by us. We will also need you to send us a clear photocopy or photo of your original non-certified marriage certificate by email or with the original notarized authorization letter to use for filling out the details of your marriage on the certified marriage certificate application. We will provide you with a special delivery address to send any documents to once everything has been approved.

THE TYPES OF DOCUMENTS WE FREQUENTLY NOTARIZE OR OBTAIN NY APOSTILLES FOR:

  • Affidavits
  • Birth, Death and Marriage Certificates 
  • Copies of Documents (Alternative Self-Attesting Method to “Certifying a Copy” Used in NY and most other US States…please see our FAQ section)
  • Court Documents
  • Divorce, Prenup and Postnup Agreements, and Separation Agreements
  • Hospital Signings in Manhattan, including Beth Israel Medical Center, Roosevelt Hospital, NYU-Langone, and NY Presbyterian/Weill Cornell (except during the pandemic). 
  • International Adoption Dossiers
  • Loan Documents for Corporations  
  • Parental Consent for Minor’s Passport Application (Form 3053)
  • Power-of-Attorney Documents
  • Quit-Claim Deeds and other Real Estate Documents (Note: Due to major differences in the notary laws between NY and Georgia, we cannot notarize real-estate documents from Georgia)
  • Registration Statements for Charitable Organizations
  • Travel Consent Letters
  • Trusts
  • Will Affidavits 

HISTORY AND COVERAGE AREA: We have been offering New York mobile notary and apostille services since 2003 and proudly serve the following Manhattan NY neighborhoods: Alphabet City, Chelsea,, the East Village,  Gramercy Park, Hell’s Kitchen, Kips Bay, Lincoln Square, Lenox Hill, the Lower East Side, the Meatpacking District, Murray Hill, Soho, Union Square, the Upper East Side, and the Upper West Side. We also make our way to a multitude of Manhattan zip codes while offering our NYC traveling notary and apostille service, including: 10001, 10003, 10009, 10010, 10011, 10012, 10013, 10014, 10016, 10019, 10021, 10022, 10023, 10024, and 10028.

We provide New York apostilles for the following countries: Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Chile, Colombia, Cook Islands, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, Dominica, Ecuador, El Salvador, Estonia, Fiji, Finland, France, FYR of Macedonia, Georgia, Germany, Greece, Grenada, Guatemala, Honduras, Hong Kong, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Kazakhstan, Korea, Kyrgyzstan, Latvia, Lesotho, Liberia, Lichtenstein, Lithuania, Luxembourg, Macao (China), Malawi, Malaysia, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Mongolia, Montenegro, Morocco, Namibia, Netherlands, New Zealand, Nicaragua, Niue, Norway, Oman, Panama, Paraguay, Peru, Poland, Portugal, Romania, Russian Federation, Saint Kitts and Nevis, Samoa, Serbia, Slovakia, Slovenia, South Africa, Spain, Suriname, Swaziland, Sweden, Switzerland, Tonga, Trinidad, Tobago, Turkey, Ukraine, United Kingdom of Great Britain and Northern Ireland, Uruguay, Uzbekistan, Vanuatu and Venezuela.