You can email or call us, Monday through Friday 8:45 AM to 6:00 PM and Saturday and Sunday 11:45 AM to 5:00 PM with your NY notary project details and to make an appointment, at:
Manhattan Mobile Notary & Apostille Service is the New York City authority on notarizing your critical documents in Manhattan and also obtaining NY or US Apostilles for your foreign-bound documents (a certification of the notarization often required by other countries). We are currently obtaining NY apostillles for just birth and death certificates (you must have the NYC exemplification letters).
We pride ourselves on the expertise and unmatched reliability we bring to your job. We have provided knowledgeable New York State-licensed traveling notaries commissioned in New York County (Manhattan) for 20 years. Our Manhattan-based mobile notaries travel to NY homes, offices and public sites from Wall Street to 100th Street.
We can also provide true copy certification by an attorney. Certification appointments may take a few days to set up. See the Pricing section for rates. See below for more details about notarizing your self-attested statements about your copies vs. copy certification by an attorney.
Mobile Notary and Notarization Rates: The individual rate for the mobile notary service and first notarization is $100 (and $2 per notarization, per person for additional notarizations). The corporate/law firm/real estate/and estate planning-related rate for the mobile notary service and first notarization is $120 (and $2 per notarization, per person for additional notarizations). Click here for all our fees and payment methods: Pricing and Payment section.
We professionally notarize the full spectrum of commercial and personal documents and, in addition to any required NY Apostilles, we can also obtain US Apostilles.
We have in-depth experience with all types of corporate and personal documents…from corporate agreements, guarantor forms and office leases to power-of-attorney documents, pension plan consents and prenup agreements…plus trusts, will affidavits and other estate planning documents.
We provide notarizations and apostille services for individuals and for corporate clients (from ABC to ZocDocs) and obtain NY apostilles for NYC long-form birth and death certificates, extended NYC marriage certificates and NY State Certificate of Incorporation documents. We prefer to perform the notarizations ourselves for apostille documents whenever possible, as they are heavily scrutinized by the County Clerk.
A FEW DOCUMENTS WE ARE NOT ABLE TO NOTARIZE:
- Personal loan closing documents, such as personal purchase, sale or refinancing documents.
- We cannot notarize or certify a copy (by itself) as notaries in New York. We would have to add an affidavit template page to your copy that we can notarize, where the owner of the original document signs the self-attesting affidavit statement in front of us about the attached copy being “a true photocopy of my original document.”
- I-9 Forms (it requires that we sign a statement that we are not authorized to sign)
- Just the signature page of a document without the rest of the document printed out or visible online.
- Documents that have a number of blank spaces or blank lines anywhere above your signature area that you are not able to fill in, especially when there is a notary section where you are swearing that the contents or statements of the document are true.
- Documents that use “witness” language for the notary section, instead of a standard NY notary jurat or acknowledgent statement. Typically found in documents from the state of Georgia and certain documents from Hong Kong, Singapore, India, and several Caribbean islands. Louisiana also often uses notary language that can be very different from the standard NY notary language.
All our notaries have been vaccinated and wear face masks during the meeting with you. We require that the signer and any other people in the vicinity of the signing also be vaccinated and wear masks to be safe. (We do not offer walk-in service at a notary office or visit hospitals/nursing homes at this time).
Walk-ins are not available. We have a separate shipping address for documents at NY, NY 10003 that we can provide when we are ready for that.
Check the NY Apostilles link at the top of this page for information about the NY Apostille process (or click here) and see how you can take advantage of our in-depth experience obtaining apostilles for ALL apostille countries across the globe…from Argentina, Brazil, Costa Rica and the Dominican Republic to Germany, the Netherlands, South Korea and Ukraine, and everywhere in between.
TRUE COPY ATTORNEY CERTIFICATIONS OR SELF-ATTESTED COPY STATEMENTS: We can discuss whether your receiving authority will accept a notarized self-attested statement by the original document owner or if they require an official true copy certification, where someone official compares the copy against the original. This can only be performed by an attorney in New York.
So, you can have a notary notarize the self-attesting statement affidavit that the original document owner will sign in front of the notary stating that an attached copy of the document is a true photocopy (the notary would not write or sign anything about your copy, just that you swore to the truthfulness or your statement) or, you can have an attorney we work with certify the copy as a true and complete copy (see pricing options under our Pricing page). We would provide you with a template for whichever direction you decide to go with.
ADVANCE DOCUMENT REVIEW BY US AND SIGNER(S): It is always safest if we can at least see the unsigned signature/printed name area and notary section of the document by email to see what we’re dealing with before we arrive. We find a large number of errors in the signature area and notary statement (or see no notary statement*), inconsistencies in the spelling of names, as well as extra signature lines for third-party witnesses, and inadequate spacing for our notary stamps or information being inserted.
You should also make sure all the signers have read the document in advance. You may find errors that need to be fixed before we arrive or the signer may object to certain parts or need extra time to understand what is being signed.
*Documents being notarized require a “notary acknowledgment” or “notary jurat” statement under or next to the unsigned signature area.. Or, you or the receiving authority can advise us on which NY notary statement to add to your document in the white space or as an attached page.
PRICING: Click on the Pricing & Payment tab at the top left corner of this homepage for notary and apostille fees and payment methods (or here) and the Coverage and Hours section at the bottom of the page for details about the areas we provide NYC notary and apostille services. For foreign-bound documents, you’ll find information regarding our NY apostille service at the Apostille tab.
REQUIREMENTS: It is also important that you take a couple of minutes to click on the Requirements tab at the top of this page (or here) and review the applicable areas before we set up an appointment. We may want to quickly go over the document title and certain parts of the document before the document or the unsigned signature page/notary section is emailed/texted to us to review (preferably with the complete document in front of you) to confirm some of the details and make sure we can assist you.
PRINTING: If you give us a little notice (either the day before, early enough before we are on the road or enough time to stop at a FedEx/Kinkos or Staples), we can also print your documents for you. See Pricing Section.
KEY DETAILS: When communicating your project details, we will eventually need your name, phone number, address (with company name, suite or apartment number), notarization details (especially the number of signers and number of notarizations per signer in total), and requested or required time window or deadline.
NOTE: Please note that whoever is being notarized must be present with a valid photo ID and, in most cases, needs to sign in front of the notary as well. Some types of NYC notarizations allow the signer(s) to sign in advance, but they still need to be present.
RESTRICTIONS: The notary needs to establish that the person being notarized understands what he or she is signing and we cannot notarize anyone with dementia or Alzheimer’s. The notary also needs to be able to communicate with the signer directly (without a translator). In addition, if there is a “witness” signature line included on your document (possibly requiring a witness separate from the notary), please be sure to mention that to us (and to check with the person who sent you the document whether the notary can be a witness. If we are notarizing the witness, we definitely cannot be one of the witnesses).
OBTAINING CERTIFIED MARRIAGE CERTIFICATE FOR YOU:
The first step in this process is to get a Third Party Authorization Letter filled out (dated at top with same day as notarization), signed by you and notarized, so we can obtain the certified marriage certificate on your behalf. We would need to send you a sample letter and provide you with the names you would be authorizing before you sign the letter in front of the notary.
You can have us meet you at the location of your choice in Manhattan to notarize you or you can have a notary in your area do it. If doing it with a notary in your area, we would need to see the notarized letter by email before you send it to us as a large percentage are done incorrectly. It is usually safer to have us notarize the authorization letter since we know what has to be done to be accepted. Please see our notary fees at top of this page.
We will also need you to send us a clear photocopy or photo of your original non-certified marriage certificate by email or with the original notarized authorization letter to use for filling out the details of your marriage on the certified marriage certificate application. We will provide you with a special delivery address to send any documents to once everything has been approved.
THE TYPES OF DOCUMENTS WE FREQUENTLY NOTARIZE OR OBTAIN NY APOSTILLES FOR:
- Birth, Death and Marriage Certificates
- Court Documents
- Divorce, Prenup and Postnup Agreements, and Separation Agreements
- Parental Consent for Minor’s Passport Application (Form 3053)
- Power-of-Attorney Documents
- Quit-Claim Deeds and other Real Estate Documents (Note: Due to major differences in the notary laws between NY and Georgia, we cannot notarize real-estate documents from Georgia)
- Registration Statements for Charitable Organizations
- Travel Consent Letters
- Trust Documents
- Will Affidavits
HISTORY AND COVERAGE AREA: We have been offering New York mobile notary and apostille services since 2003 and proudly serve the following Manhattan NY neighborhoods: Alphabet City, Chelsea, the East Village, Gramercy Park, Greenwich Village, Hell’s Kitchen, Kips Bay, Lincoln Square, Lenox Hill, the Lower East Side, the Meatpacking District, Murray Hill, Nolita, Soho, Union Square, the Upper East Side, the Upper West Side, Tribeca and the West Village. We also make our way to a multitude of Manhattan zip codes while offering our NYC traveling notary and apostille service, including: 10001, 10003, 10009, 10010, 10011, 10012, 10013, 10014, 10016, 10017, 10018, 10019, 10020, 10021, 10022, 10023, 10024, and 10028 and 10128.
We provide New York apostilles for the following countries: Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Chile, Colombia, Cook Islands, Costa Rica, Croatia, Cyprus;
Czech Republic, Denmark, Dominican Republic, Dominica, Ecuador, El Salvador, Estonia, Fiji, Finland, France, FYR of Macedonia, Georgia, Germany, Greece, Grenada, Guatemala, Honduras, Hong Kong, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Kazakhstan, Korea, Kyrgyzstan, Latvia, Lesotho, Liberia, Lichtenstein, Lithuania, Luxembourg, Macao (China), Malawi, Malaysia, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Mongolia, Montenegro;
Morocco, Namibia, Netherlands, New Zealand, Nicaragua, Niue, Norway, Oman, Panama, Paraguay, Peru, Poland, Portugal, Romania, Russian Federation, Saint Kitts and Nevis, Samoa, Serbia, Slovakia, Slovenia, South Africa, Spain, Suriname, Swaziland, Sweden, Switzerland, Tonga, Trinidad, Tobago, Turkey, Ukraine, United Kingdom of Great Britain and Northern Ireland, Uruguay, Uzbekistan, Vanuatu and Venezuela.