The NYC Notary and Apostille Authority That Comes to You

nyc notary authority mobile notary ny

 

You can email or call us with your project and location details and to make an appointment, Monday to Friday, 8 AM-8 PM, and Saturday and Sunday, 10:30 AM-6:30 PM, at:

manhattanmobilenotary@gmail.com

or

917-693-3692

For international calls, our WhatsApp number is +1-917-693-3692.

SERVICE UPDATE (text in red): We are providing 3 types of services at this time:

1) Remote notarizations through July 26, 2020 (per a NYS temporary Executive Order), if you are situated in New York State. If the signer is in a county other than New York County, we will need to mention that county in a footnote on the document along with the fact the notarization took place in New York County and that it was notarized pursuant to NYS Executive Orders 202.7 and 202.45.

The steps for the notarization would include seeing the document via email before an appointment is set up to review the notary section, setting up a videochat time through Facetime, Zoom or WhatsApp, having the signer present his or her photo ID and then either digitally signing or printing the document out and traditionally signing the document in front of the camera.

You would then email the signed document to us (which would require that it be scanned first if traditionally signed). We would then print the document out, notarize it and scan it back to you. If you want the original notarization sent to you, we can also FedEx that to you. The fees for all these options are listed in the Pricing/Payment section located at the very top of this page or click here. If your receiving authority also requires that your signature be an original, you would have to FedEx the document (that you have traditionally signed on the videochat) to us to notarize, so both your signature and the notarization are originals. 

2) Mobile notary housecall and officecall service in certain areas of Manhattan noted below. We are providing the mobile notary service typically within a large lobby, right outside your building, a nearby Fedex or large ATM or a nearby atrium or park. We can discuss the possibility of visiting an office or home. We are visiting areas within a zone from Spring St. to 42nd St. (between First Avenue and Sixth Avenue), from 55th St. to 96th St. (between First Avenue and Fifth Avenue), and from 55th St. to 96th St. (between Sixth Ave. and Ninth Ave. in Midtown West and Central Park West and Riverside Blvd. on the Upper West Side). 

If possible, we may want to print your document in advance, where we would pre-stamp the notary section to simplify the notary process when we arrive. You would need to bring a government-issued photo ID (that includes the name shown on the document), a clipboard or book to write on (if you don’t have a lobby counter) and a working pen. By appointment, between 10:30 am and 7 pm. in the lower zone and UES and 9:30 am and 4 pm for the zone on the UES and Westside zones. 

The notary will wear a protective face covering and we would need the same from you. We will keep an 8-10′ distance between us and will approach the signing area one at a time. (Fees are listed under Pricing and Payment at top of the homepage of this site or by clicking here.) 

3) We can certify copies of original IDs or utility bills as a “true copy” through a NY attorney. The attorney can meet you at your location within a specific zone: Wall Street to 86th St and First Avenue to 9th Ave. to perform the certification. Note: NY Notaries are not authorized by law to certify copies. Certifying a copy as “a true copy” is also a different process than getting a document notarized. You can call or email us (see phone number and email address above) about setting up an appointment and to go over the logistics.

Fees for certifying a copy are provided under our Pricing & Payment section. If you are trying to get your passport, driver’s license or utility bill certified as a true copy, we can send you a template to work from or you could send us a scanned version of either the 2-page photo and signature spread of your passport or the front (the back, only if required) of the driver’s license as separate scans or the first page of a utility bill, high-resolution (more than 400k), preferably a JPEG, TIFF or PNG file. PDF files can also be used but we would have to confirm that we can import it properly upon receipt. 

We are still awaiting the re-opening of the NYC office of the NYS State Department involved in the NY Apostille process.

Manhattan Mobile Notary & Apostille Service is the New York City authority on notarizing your important documents and obtaining any required NY State Apostilles for your foreign-bound documents (please also see below for certifying copies of documents as a true copy by an attorney and the pricing on our Pricing page).

We are the original Manhattan Mobile Notary (formerly “Mike’s Manhattan Mobile Notary”) and we pride ourselves on the experience, expertise and unmatched reliability we bring to our clients, all at a reasonable rate (click here: Pricing and Payment section for details). Our Manhattan-based mobile notaries professionally notarize the full spectrum of corporate and personal documents and, in addition to obtaining NY Apostilles for notarized documents being used in other countries, we can obtain California and US Apostilles and Certifications, as well as Delaware Apostilles and Certifications of Delaware corporate documents. 

For our notary and apostille service, we will travel to you…your home, apartment lobby, office, nearby cafe or FedEx facility in Manhattan…from the Financial District and Soho to Greenwich Village and Gramercy Park and from Midtown East and Midtown West to the Upper East Side and Upper West Side…from 10001, 10002, and 10003 to 10010, 10011 and 10012, to 10021, 10022, and 10023, as well as many other nearby Manhattan neighborhoods and ZIP codes. 

We have provided New York, NY with knowledgeable New York State-licensed traveling notaries commissioned in New York County (Manhattan), Monday through Sunday, for over 16 years.

We provide in-depth experience notarizing every type of corporate and personal document…from affidavits, corporate agreements and commercial office leases to consent forms, power-of-attorney documents and prenup agreements…plus trusts, will affidavits and other estate planning documents. 

We provide notarizations and apostille services for individuals and for corporate clients (from ABC to ZocDocs) and obtain NY apostilles for long-form NYC birth certificates, death certificates and extended marriage certificates and NY State Certificate of Incorporation documents, as well as power-of-attorney documents and self-attesting statements about your ID and proof of address copies (see our FAQ section for notarizing ID copies at the top of this homepage or click here). We prefer to perform the notarizations ourselves for apostille documents whenever possible as they are heavily scrutinized by the County Clerk.

A FEW DOCUMENTS WE CANNOT NOTARIZE:

  • I-9 Forms (it requires that we sign a statement that we are not authorized to sign)
  • Just the signature page of a document without the rest of the document present.
  • Documents that have incomplete sections, blank spaces or blank lines anywhere above your signature area that are not marked as a separate “Office Use Only” section, crossed out or filled in with N/A. We are notarizing you signing a statement of some kind, so the statement cannot be incomplete (even though someone has assured you that they can “fill it in later” and “we’ve done it this way for years.”)

For clients requiring a NY apostille (the NY government’s certification of the signatures of certain types of documents being used in other, apostille-member countries), we can also meet at our Manhattan office at 234 Fifth Avenue (at 27th St.) to start the process for Apostille projects (Apostille office visits by appointment only. Walk-ins or notary-only appointments are not available. Please do not ship documents to this address as we have a separate shipping address).

Check the NY Apostilles link at the top of this page for information about the NY Apostille process (or click here) and see how you can take advantage of our in-depth experience obtaining apostilles for ALL apostille countries across the globe…from Argentina, Brazil, Colombia and the Dominican Republic to France, Italy, Russia and South Korea, and everywhere in between. 

DOCUMENT REVIEW: It is always safest if we can at least see the unsigned signature/title (if applicable)/printed name area and notary section of the document by email to see what we’re dealing with before we arrive. We find a large number of errors in the signature area and notary statement (or see no notary statement*), inconsistencies in the spelling of names, as well as extra signature lines for third party witnesses and inadequate spacing for our notary stamps or information being inserted.

*Documents being notarized require a “notary acknowledgment” or “notary jurat” under or next to the unsigned signature area…or you or the receiving authority would need to advise us on which NY notary statement to add to your document in the white space or as an attached page.

PRICING: Click on the Pricing & Payment tab at the top left corner of this homepage for notary and apostille fees and payment methods (or here) and the Coverage and Hours section at the bottom of the page for details about the areas we provide NYC notary and apostille services. For foreign-bound documents, you’ll find information regarding our NY apostille service at the Apostille tab.

REQUIREMENTS: It is also important that you take a couple of minutes to click on the Requirements tab at the top of this page (or here) and review the applicable areas before we set up an appointment. We may want to quickly go over the document title and certain parts of the document before the document or the unsigned signature page/notary section is emailed/texted to us to review (preferably with the complete document in front of you) to confirm some of the details and make sure we can assist you.

PRINTING: If you give us a little notice (either the day before, early enough before we are on the road or enough time to stop at a FedEx/Kinkos or Staples), we can also print your documents for you. See Pricing Section.

KEY DETAILS: When communicating your project details, we will eventually need your name, phone number, address (with company name, suite or apartment number), notarization details (especially the number of signers and number of notarizations per signer in total), and requested or required time window or deadline.

NOTE: Please note that whoever is being notarized must bepresent with a valid photo ID and, in most cases, needs to sign in front of the notary as well. Some types of NYC notarizations allow the signer(s) to sign in advance, but they still need to be present.

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RESTRICTIONS: The notary needs to establish that the person being notarized understands what he or she is signing and we cannot notarize anyone with dementia or Alzheimer’s. The notary also needs to be able to communicate with the signer directly (without a translator). In addition, if there is a “witness” signature line included on your document (possibly requiring a witness separate from the notary), please be sure to mention that to us (and to check with the person who sent you the document whether the notary can be a witness. If we are notarizing the witness, we definitely cannot be one of the witnesses).

OBTAINING CERTIFIED MARRIAGE CERTIFICATE FOR YOU:

The first step in this process is to get a Third Party Authorization Letter (click her to obtain) filled out (dated at top with same day as notarization), signed by you and notarized so we can obtain the certified marriage certificate on your behalf. We would need to provide you with the names you would be authorizing before you sign the letter in front of the notary. You can have us meet you at the location of your choice in Manhattan to notarize you or you can have a notary in your area do it. If doing it with a notary in your area, we would need to see the notarized letter by email before you send it to us as a large percentage are done incorrectly. It is usually safer to have us notarize the letter since we know what has to be done to be accepted. Please see our notary fees at top of this page.  Sidenote: We once had a client get somewhat insulted by having to show us the final notarized letter as “he knew how to get a document notarized,” but the notary actually wrote in his notary commission expiration date as the date of the notarization, so it had to be re-notarized by us. We will also need you to send us a clear photocopy or photo of your original non-certified marriage certificate by email or with the original notarized authorization letter to use for filling out the details of your marriage on the certified marriage certificate application. We will provide you with a special delivery address to send any documents to once everything has been approved.

THE TYPES OF DOCUMENTS WE FREQUENTLY NOTARIZE OR OBTAIN NY APOSTILLES FOR:

  • Affidavits
  • Birth, Death and Marriage Certificates 
  • Copies of Documents (Alternative Self-Attesting Method to “Certifying a Copy” Used in NY and most other US states…please see our FAQ section)
  • Court Documents
  • Divorce, Prenup and Postnup Agreements, and Separation Agreements
  • Education Documents (including diplomas and transcripts)
  • Hospital Signings in Manhattan, including Beth Israel Medical Center, Roosevelt Hospital, NYU-Langone, and NY Presbyterian/Weill Cornell
  • International Adoption Dossiers
  • Loan Documents for Companies and home seller documents (printed)
  • Parental Consent for Minor’s Passport Application (Form 3053)
  • Power-of-Attorney Documents
  • Quit-Claim Deeds and other Real Estate Documents (Note: Due to major differences in the notary laws between NY and Georgia, we cannot notarize real-estate documents from Georgia)
  • Registration Statements for Charitable Organizations
  • Travel Consent Letters
  • Trusts
  • Will Affidavits 

HISTORY AND COVERAGE AREA: We have been offering New York mobile notary and apostille services since 2003 and proudly serve the following Manhattan NY neighborhoods: Alphabet City, Chelsea,, the East Village,  Gramercy Park, Harlem, Hell’s Kitchen, Kips Bay, Lincoln Square, Lenox Hill, the Lower East Side, the Meatpacking District, Murray Hill, Soho, Union Square, the Upper East Side, and the Upper West Side. We also make our way to a multitude of Manhattan zip codes while offering our NYC traveling notary and apostille service, including: 10001, 10003, 10009, 10010, 10011, 10012, 10013, 10014, 10016, 10019, 10021, 10022, 10023, 10024, and 10028.

We provide New York apostilles for the following countries: Albania, Andorra, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bosnia and Herzegovina, Botswana, Brazil, Brunei, Bulgaria, Chile, Colombia, Cook Islands, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, Dominica, Ecuador, El Salvador, Estonia, Fiji, Finland, France, FYR of Macedonia, Georgia, Germany, Greece, Grenada, Guatemala, Honduras, Hong Kong, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Kazakhstan, Korea, Kyrgyzstan, Latvia, Lesotho, Liberia, Lichtenstein, Lithuania, Luxembourg, Macao (China), Malawi, Malaysia, Malta, Marshall Islands, Mauritius, Mexico, Moldova, Monaco, Mongolia, Montenegro, Morocco, Namibia, Netherlands, New Zealand, Nicaragua, Niue, Norway, Oman, Panama, Paraguay, Peru, Poland, Portugal, Romania, Russian Federation, Saint Kitts and Nevis, Samoa, Serbia, Slovakia, Slovenia, South Africa, Spain, Suriname, Swaziland, Sweden, Switzerland, Tonga, Trinidad, Tobago, Turkey, Ukraine, United Kingdom of Great Britain and Northern Ireland, Uruguay, Uzbekistan, Vanuatu and Venezuela.