Who would you rather talk to about getting a NY apostille for your birth certificate, marriage certificate, death certificate or other critical document: a certified apostille agent and licensed New York notary public or a customer service rep wearing a headset trying to meet a daily quota? We have developed our solid reputation by understanding every part of the authentication process and by taking only a small number of projects so we can give each document our undivided attention.
We specialize in obtaining New York Apostilles for the following documents:
- Certified Copies of NYC Birth Certificates (NY County requires that you provide us with a “Long Form” Birth Certificate and a Letter of Exemplification)
- Certified Copies of NYC Marriage Certificates (requires an original signature from the NYC City Clerk and a raised seal on the back of the certified document)
- Certified Copies of NYC Death Certificates (NY County requires a “Long Form” Death Certificate and Letter of Exemplification).
- Power-of-Attorney Documents
- Education Documents such as Diplomas and Transcripts (a sworn statement from the school about it being “a true copy” must be attached and notarized. We must review the notarization before accepting the job or notarize the document when it is being signed).
- Business Formation Documents (Certificates of incorporation documents may be copies as long as they are signed by First Deputy Secretary of State Daniel Shapiro).
- Certified Divorce Documents
We accept birth, marriage and death certificates from other NY counties as long as they have been certified/authenticated by the clerk of the county in which the certificate originated.
NOTE: You cannot use a birth certificate from a hospital or the small 5-1/2′ x 8-1/2″ “short-form” version of the NYC birth certificates when obtaining an apostille. You must order certified long-form birth and death certificates from your local health department or by going to vitalchek.com and certified long-form NYC certified marriage certificates from the NYC City Clerk/Marriage Bureau. Be sure to ask for the long form (which is 8-1/2″ x 11″) and the separate Letter of Exemplification when ordering a certified NYC birth certificate in person or by mail and select “apostille” as the “reason for ordering” when ordering online through vitalchek.com. By law, we cannot order birth or death certificates for you. We can order a NYC marriage certificate for you by obtaining an original notarized letter of authorization from you. We should notarize the authorization letter or review it carefully before receiving it.
Any document that requires an apostille (except birth, marriage or death certificates and certificates of incorporation) will require notarization first. We always prefer to notarize the document(s) ourselves to make sure everything goes smoothly with the authentication process. However if you need to notarize your document because your signer is frequently unavailable, you must make sure your notary includes the mandatory NY notary wording (an acknowledgement or “sworn to before me” jurat and the State and County where the notarization took place and the notary is qualified in New York County on his or her notary stamp.
Critical Review of Documents: We must review your documents over the phone or by email/fax before proceeding with your job. Once we okay the document(s), we can then set up an appointment to meet with the signer (if documents are being notarized) or to pickup the documents or can provide you with our mailing address (when no notary is needed or shipping the documents is easier for you).
Timeframe: 2-3 days from time we receive documents. If faster timeframes are required, we can check our schedule to see if we can make that work.
Pricing and Payment: Please click on Pricing and Payment tab at top of home page or here when you are done with this page.
Address to FedEx Documents to: We will provide you with the address once we have reviewed your documents and confirmed the payment information.
TO START THINGS OFF:
Please call at 917-693-3692 or email us at firstname.lastname@example.org. Please provide us with your name, address, project details (inlcuding quantity of notarizations or documents, type of document, country the document is going to and your required timeframe/deadline.
Important Disclaimer: We are not responsible for errors made by the County Clerk or Secretary of State, such as attaching the wrong type of certification (if we provided proper instructions). If such errors occur, we are not responsible for redoing the documentation up to that point or any related consequences.